Email writing tips - adding attachments

Posted by Manjusha. Filed in Business English

Do not attach files unnecessarily. Attachments take longer to download than plain text emails and can be a source of viruses. Instead of sending an attachment, consider putting the text you wish to send in the body of your email or send a URL (web address) or some other reference instead. If you really do need to send an attachment, make sure that the recipient of your email can open the attachment you send. It is best not to use proprietary formats such as MS Word, or PowerPoint. Never send attachments to email lists or to large groups of people. The sheer volume entailed in many copies of a large attachment can overwhelm mail systems.

Sections in this article

Introduction
What is an email
Subject line
Formats, grammar and spelling
Attachments
Signature
Addresses and personal names
Replies
Courtesy and politeness
Privacy concerns

 

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