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Email writing tips - respecting privacy

Posted by Manjusha Filed in Business English

An email is neither private nor secure. Therefore be careful what you write - sending an email is like sending a postcard so messages must be treated with caution. Do not discuss confidential or sensitive information in email. Check and double check all addresses and content before you send.

Be careful about what you read it is pretty easy to forge an email. Apply common sense before assuming any message is valid - even if you think you know who it came from. Never open an attachment unless you know what it is and you are expecting it. Always have up-to-date virus checking software on your computer, and make sure it is working.

Don't forward or bounce email unnecessarily and never forward virus hoaxes, chain letters, petitions or "make money fast" schemes. Never reply to SPAM or junk mail - ever.

Sections In This Article
Introduction
What is an email
Subject line
Formats, grammar and spelling
Attachments
Signature
Addresses and personal names
Replies
Courtesy and politeness
Privacy concerns

See Also
Letter writing: Formal and informal
Resume writing

 

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