Business English Writing

Signatures

A signature is a short piece of text added to the foot your emails. It usually contains contact details about yourself. Keep your signature short (4 to 6 lines) and to the point. Separate it from the body of your email using two dashes and a space (i.e. -- ). The signature should be plain text only, not RTF, not HTML and certainly no graphics or images. It should include your name, your position and possibly an address and phone number. Some people add famous or humorous quotes to their signatures. This can be acceptable and add character if done properly. Choose quotes on a neutral topic. It is probably best to avoid religious or political statements or anything people may take offence at, especially in your formal signature.