Formal Letter Writing

Example of a Letter of Resignation

Format of a letter of resignation

A letter of resignation has the following format.

Put today’s date at the top of the letter on the left side.

Put the name and address of the person you are writing to on the left side of the page, directly under the date.

Begin the letter on the left. A letter of resignation is usually addressed to the manager. Write ‘Dear Manager’ or ‘Dear Sir’ or ‘Dear Madam’. After ‘Dear X’, put a comma or nothing at all. In American English, a colon (:) is preferred in business letters.

Leave an empty line after ‘Dear X’ and start again on the left.

Finish the letter with ‘Sincerely’ or ‘Yours sincerely’.

Sign with your full name. Write your full name after your handwritten signature.

Here is a sample letter of resignation that can be used in any circumstances.

Sample Letter of Resignation

26 January 2012

The Manager
Lotus Corporation
39 PG Street
Tokyo

Dear Manager:

This is my formal notification that I am resigning from Lotus Corporation as Sales Manager. 25th January will be my last day of employment.

I have a wonderful opportunity to work at a different company. I really enjoyed my time here but I don’t want to pass this up.

I am putting in my two week notice which I hope is sufficient for you to find a replacement for me. If you would like me to train my replacement in the next two weeks, please let me know.

Thank you very much for all the opportunities I have been given.

Sincerely

(Handwritten signature)

John Mathews

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