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Inquiry letter writing tips

Posted by Manjusha Filed in Business English

An inquiry letter, also called a letter of interest, is a special kind of cover letter. It is an unsolicited letter that you would send to a prospective employer expressing your interest in working for them. In an inquiry letter, you write about your academic qualifications, achievements and work experience.

A well-written inquiry letter can help you find your dream job. Before you start writing, do your homework and find out as much information as you can about the company you are writing to.

How to write an inquiry letter

Address the letter to a specific person. If you donít know, call the company and find out whom you should write to.

Send an original, signed copy of your letter. Keep a photocopy of the letter for your reference, but the one that you send should be the original one.

Do not use a generic inquiry letter. Tailor each letter to the company and the position you are applying for.

In an inquiry letter, you are not supposed to write about your hobbies, interests or marital status. Instead focus on your professional achievements and skills. Clearly explain what you can do for the company and why they should consider hiring you.

Enclose your resume with your inquiry letter and make a reference to it. You can do this by saying, for example, ĎAs you can see from my enclosed resumeÖí

Your inquiry letter and your resume are two independent documents: one is not supposed to be a substitute for another. In your letter of interest, you can repeat some of the main information in your resume, but donít go beyond that. Instead, elaborate on your work experience and other skills or qualities that will make an ideal candidate for the position.

As with any formal letter, make sure to revise your inquiry letter before sending it. Look for spelling and grammar mistakes. If it is possible, ask a friend or a colleague to proofread it for you.

Organizing Your Letter of Interest

Your inquiry letter should fit on one side of an 8Ĺ x 11 inch page.

Begin the letter with a salutation to a specific person. As far as possible avoid generic salutations such as Dear Sir or Madam or To whom it may concern.

Begin the letter by explaining why you are writing it. Clearly state which position you are seeking and why you would like to work for the company.

In the subsequent paragraphs write about your professional skills, accomplishments and personal traits that will make you a suitable candidate for the position. While talking about your qualifications make a reference to your resume and donít forget to send it along with the letter.

In the closing paragraph, express your desire to meet with the reader at a time convenient for him or her to further discuss the possibility of working with them.

Specify a date and time when you will call the recipient to follow up.

Give your contact information. Sign the letter before sending it.

After you have sent the letter, donít forget to follow up.

See Also
Business letter writing tips
How to Write an Apology Letter
Business Apology Letter Sample I
Personal Apology Letter Sample I
Email writing tips
Resume writing
How to write a cover letter
How to write a letter of enquiry
Standard phrases used in formal letters

 

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